Event Operations Manager (B2B)

JOB PURPOSE

We are seeking an experienced and dynamic B2B Event Operations Manager with a minimum of 7 years of experience in event planning and execution to join our team. The successful candidate will play a crucial role in planning, operating, and executing high-quality B2B events, ensuring they run smoothly and have full budgetary control.

This role also involves supporting the Senior Event Manager in ensuring the achievement of desired profit margins and high levels of event satisfaction.

Contributing to nurturing junior team members, improving internal processes, and working closely with cross-functional teams, including marketing, sales, content, and research teams, globally to deliver exceptional event experiences. This multifaceted role involves organising Award Ceremonies, conferences/exhibitions, roundtables, and cocktail receptions in the US, the North American region.

The role may require occasional evening and weekend work, depending on event schedules, and will be able to travel internationally as required.

PRIMARY RESPONSIBILITIES

Event Project Management and Execution:

• End-to-end project management of allocated events, collaborating closely with relevant stakeholders.
• Develop comprehensive creative event plans, timelines, and budgets in collaboration with the Senior Event Manager.
• Leading the venue sourcing, contract negotiation, and managing supplier relationships.
• Support the Sr event manager in overseeing event projects and nurturing junior team members.
• Organising staffing plans and requirements, task allocation, and travel arrangements.
• Managing the production and distribution of event branding, signage, and collateral, ensuring brand consistency and adherence to quality standards
• Act as the Project lead on-site, co-ordinating with the stakeholders to ensure the smooth running of the event
• Prepare post-event reports, highlighting successes, challenges, and areas for improvement.

Budget & Profit Margin Management:

• Ensuring accurate budgets are in place for events, controlling costs to deliver within budget.
• Developing creative solutions for new revenue streams and maximizing profitability sustainability, and quality of each project through effective procurement
• Preparation and maintenance of realistic forecasts and budgets and submission of complete and accurate accounts on strict deadlines
• Provide regular financial reports and post-event budget reconciliation to the Senior Event Manager.

Sponsorship and Stakeholders management:

• Compile relevant information for clients to include, but not limited to, clear instructions on submitting required materials, access times on the day of the event, and venue selection.
• Ensuring risk management and compliance at events, conducting thorough risk assessments
• Work closely with project stakeholders (Marketing, sales, content, finance team) to fulfill the requirements and act as a project lead.

ATTRIBUTES

• Excellent written and spoken English
• Work well under pressure and meet deadlines
• Confidence to trust own decision-making ability
• Positive influencer and able to self-motivate themselves and colleagues
• Adaptability and openness to change

EXPERIENCE

• Significant B2B event management, ideally within legal and finance sectors, with a proven successful event delivery track record.
• Extensive experience managing large-scale corporate events and full budget control.
• Proficiency in venue contracting and negotiation, securing favourable terms.
• Strong multi-tasking and prioritisation skills, exceptional attention to detail.
• Knowledge of international event risk policies (VAT, modern slavery, anti-bribery, trade sanctions) and event risk management frameworks.
• Experience fostering a collaborative and supportive work environment.
• Being proactive and able to identify problems, research options, and innovate solutions to improve project management and event experiences.
• Strong accountability and ownership of tasks and projects.
• Ability to work under pressure, meet tight deadlines, and willingness to travel internationally as needed.

BENEFITS

• You will receive a salary of $45,000-55,000.00 and other benefits, including paid holidays, volunteer days, sick, floating and other discretionary gifted days.
• We offer flexible working arrangements (with attendance in the office a minimum of once a week) and place a strong emphasis on a good work/life balance
• Access to LinkedIn Learning resources for training and upskilling
• Corporate culture with active employee resource groups focused on women, race & ethnicity, LGBTQ+, disabilities, and wellbeing.

Please note the actual compensation may vary based on work experience, education and skill levels. Our total compensation packages may also include competitive annual bonuses, commissions, or quarterly MBOs, dependent on the role. These will be discussed with you during the interview process. The salary range represents Delinian’s good faith belief of the current market-value for the role at the time of this posting and is provided in support of New York’s Salary Transparency initiative. 

Delinian provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.