Global Candidate Privacy Notice

This document is electronically controlled; printed copies are considered uncontrolled

General information

Mozarc Medical is committed to protecting the privacy and security of your personal information. This Candidate Privacy Notice describes what personal information we collect during our recruitment process, how we use it, who we share it with, and how you can contact us if you have any questions or concerns. It also describes your data protection rights (as applicable) and how to exercise them. We regularly review our privacy notices and may update this notice at any time. We will post any updates to this notice on our external careers site, so please check there for the latest version of this notice.

For purposes of this notice, Mozarc Medical is the name we use to refer to our whole business, including Mozarc Medical Holdings LLC and any of the companies that it controls, including subsidiaries and affiliates, such as Mozarc Medical US LLC. When we use the words “we” or “our”, we mean Mozarc Medical.

WHAT KIND OF INFORMATION DO WE COLLECT AND WHERE DOES IT COME FROM?

We collect data directly from you when you express interest in us as a potential employer (e.g. by registering to attend a recruitment event) or apply to work with us. We may also collect data about you indirectly, where you have made it publicly available on external sources such as LinkedIn or job boards, but we will only continue to process this data if you agree.

We collect, store and use your personal information so to be able to evaluate your qualifications and match you with current or future job opportunities, to process your application, and to contact you.

The data we collect during the recruitment process differs depending on the country where the job is based. We refer to this type of information as “Candidate Information”. This includes:

Prospective Candidates: If you express interest in us as a potential employer and want us to keep in touch with you and notify you of potential roles, you may provide us with information such as your name, contact details, location, areas of interest, and resume/CV.
Application Information: When you apply for a role through our recruitment platform, we offer ways for you to import your resume/CV, and we also ask some screening questions. The information we collect this way includes your name, telephone number, personal email address, education history, work history, qualifications, cover letter, transcripts, portfolio/work samples, work authorization, compensation expectation, any other information that you chose to provide, and the roles that you have applied to. Mandatory information is indicated with an asterik. If you fail to provide the mandatory information, we will not be able to process your application.
Interview Information: Any information that you provide to us during or in connection with the interview process, including (if applicable) assessment results and recordings of video interviews.
Surveys: Any information that you provide to us through optional feedback surveys.
Background checks/Sanctions screening: Information provided by background checking agencies and other external database holders (for example credit reference agencies and professional / other sanctions registries).
References: Current and previous employer and/or personal references.

In some cases, we may need to collect information about candidate’s criminal history (if any). If this is the case, we will do this in accordance with applicable legal requirements, after the candidate has been offered and has accepted the role.

These lists are not exhaustive and may be changed and/or added to from time to time.

HOW WILL WE USE YOUR INFORMATION?

We use Candidate Information in the ways listed below.

Legitimate Interests: In certain jurisdictions, on the basis that is necessary for our legitimate interests as listed below, where not overridden by your data protection rights under applicable law:

Receiving, reviewing, managing and administering job applications
Processing your application, including assessing your skills, qualifications, and suitability for the role so that we can decide whether to take your application further or invite you to apply for other roles either at the time or in the future.
Conducting background, sanctions or reference checks to validate your qualifications and experience and assess your suitability for the role, where applicable
Communicating with you about the recruitment process.
Improving our application process, to ensure that our application process is as user-friendly and effective as possible. This might including collecting information from you through voluntary surveys. Your choice in relation to surveys have no bearing on the selection process for any vacancy at Mozarc Medical.
Keeping records relating to our recruitment process
Data analytics and reporting to help us visualize and monitor the effectiveness of our recruitment processes, identify trends, improve our processes and allocate our resources effectively
Protecting our legitimate business interests, legal rights, and legal compliance, including use in connection with legal claims (including disclosure of such information in connection with legal process or litigation), compliance, regulatory, auditing, investigative, fraud prevention and reporting purposes.

Consent. Where you have provided your consent, including:

If you are a prospective candidate, retaining your data in order to review your skills, experiences, and interests and to assess your suitability for, and notify you of roles that might be of interest to you.
Collecting diversity and inclusion data (if applicable), to help us inform our recruiting strategies and undertake appropriate actions and initiatives. By choosing to provide us with this data, you consent to this processing.

Future Contract. Where necessary for us to administer any future contract of employment with you, if applicable.

Legal Obligation. Where necessary to comply with a legal obligation, such as confirming you are eligible to work under applicable immigration laws.

You should understand that while pursuing a career opportunity with us is voluntary, it would not be possible to consider your application without processing some personal data about you. If you fail to provide information when requested and that information is necessary for us to consider your application (such as evidence of qualification or work history), your application will be discontinued.

WHO COULD MY INFORMATION BE DISCLOSED TO?

Within Mozarc Medical: Candidate Information will be shared with people within Mozarc who have a “need to know” the information in connection with the recruitment process. Mozarc has its headquarters in the U.S. and operates on a global basis, so it may be that the hiring manager and other people involved in the recruitment process will be located in a country outside your country of residence. We also share Candidate Information with personnel within Mozarc that manage and support the recruitment process, such as Human Resources, Finance, and Legal & Compliance. In order to consider your application, we may therefore process and transfer your information with the Mozarc group of companies.

Service Providers: Mozarc Medical uses third party service providers to assist with the recruitment process, including the collection, processing and validation of Candidate Information. For example, our recruitment platform is hosted and provided by a third-party provider. We do not allow our third-party service providers to use your data for their own purposes. We only permit them to process it for specified purposes and in accordance with our instructions, and they are required to keep it confidential.

International Transfer: In the scenarios mentioned above, your information may be transferred outside your country of resident for processing, including to countries whose laws are not regarded as providing an adequate level of protection under your local legislation. Such transfer and processing is subject to local law and, where required, will be subject to your consent. When making international transfers out of the UK, the European Area or Switzerland, we use standard contractual data protection clauses that have been approved by the relevant authorities.

Regardless of where they are located, our service providers and the Mozarc group of companies are required to take appropriate security measures to protect Candidate Information in line with our privacy and data security standards. For more information on security measures, please see below.

Other Third Parties: Generally, Mozarc will only disclose Candidate Information to third parties other than service providers when required to do so by law, regulation or legal process, in response to a legitimate request for assistance by the policy or other law enforcement agency or to seek legal advice from Mozarc’s external lawyers or in connection with litigation. Mozarc may also share the more sensitive information listed above in aggregate form with regulators and industry bodies for equal opportunity monitoring and reporting purposes.

HOW LONG DO WE KEEP YOUR INFORMATION AND HOW DO WE PROTECT IT?

Retention: If your application is unsuccessful, your personal information will be retained by Mozarc Medical as required by law, or for up to three years, to contact you about potential future job opportunities that align with your experience and skills. After this we will take steps to delete your information or hold it in a form that no longer identifies you.

Security: We maintain procedural, technical, and physical safeguards to help protect against the loss, misuse, or unauthorized access, disclosure, alteration, or destruction of Candidate Information. These safeguards vary depending on the sensitivity of the information we collect and store. Please be aware that no security solutions are infallible.

YOUR RIGHTS

Depending on where you live, you may have the right to make certain requests regarding your personal information. For example, if you are applying for a role in the European Economic Area (EEA) or United Kingdom (UK), you may request:

Access to the Candidate Information that Mozarc holds about you;
Correction of Candidate Information. This enables you to ask us to correct incomplete or inaccurate information we hold about you;
Deletion of Candidate Information. This enables you to ask us to delete or remove personal information from our records.
Objection to processing of Candidate Information. This enables you to object to restrict certain types of processing that we are carrying out;
Restriction of processing of Candidate Information. This enables you to ask us to restrict our use or disclosure of Candidate Information in certain cases;
Withdrawal of consent. Where we have asked for your consent, you may withdraw your consent at any time; or
To be provided with certain Candidate Information in a machine-readable format and to request that we transfer this to another organization.

If you are a California resident, you have the right to make the first three types of requests listed above or your authorized agent can make such a request on your behalf using privacy@mozarcmedical.com. You have the right not to be discriminated against for exercising your rights. California law places certain obligations on businesses that “sell” personal information to third parties or “share” personal information with third parties for cross-context behavioral advertising. We do not “sell” or “share” the personal information covered by this policy and have not done so in the twelve months prior to the effective date of this policy.

In certain instances, applicable local laws may allow us to legitimately and properly refuse some of these requests; for instance, to comply with applicable legal obligations, to protect the legitimate rights of third parties, or to preserve the confidentiality of management deliberations.

If you would like to exercise any of your data rights, or if you have a concern about how we have used your personal information, please send an email to privacy@mozarcmedical.com. We will respond to your questions within the timeframe required under applicable data protection laws.

Where local laws providers, you may have the right to make a complaint at any time to data protection authority or regulator about our collection and use of your personal information. However, before doing so, we would encourage you to first contact us directly to allow us an opportunity to resolve any concerns you may have.

DATA CONTROLLERS AND CONTACT DETAILS

If you are a candidate who has expressed an interest in, or is apply for, a role based outside of the United States and Canada, the data controllers for your personal information are the Mozarc affiliate that you have expressed interest in or to which you have submitted an application.

If you have any questions about this privacy policy or how we handle your personal information, please contact using the contact details below:

For all queries: privacy@mozarcmedical.com

Last updated: January 12, 2023

Version: 1.0

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