Company Secretarial Paralegal

Purpose of the Job

The Company Secretarial Paralegal is responsible for assisting all day-to-day activities connected with the corporate administration of HH Global’s legal entities world-wide. This role sits within the EMEA Legal Team, reporting into the Company Secretarial Solicitor

Key Responsibilities

• Assist in day-to-day activities of the corporate administration of HH Global’s legal entities world-wide
• Overall responsibility for corporate compliance on a global basis
• Liaise with external providers for all HH Global’s UK and non-UK legal entities
• Ensure timely preparation and filing of all required corporate resolutions and other corporate secretarial documents (supported by external providers for non-UK entities)
• Support required formal annual/quarterly board/shareholder meetings and filing of annual returns and accounts for all legal entities, as required by law (supported by external providers for non-UK entities)
• Support changes to legal entities, such as change of registered address, change of directors, registration of PoAs, etc.
• Effectively communicate with external corporate secretarial providers and internal stakeholders
• Obtain digital signatures, wet signatures and notarized documents as necessary from authorized signatories
• Draft resolutions, powers of attorney and other corporate administrative documentation as necessary (supported by external providers for non-UK entities)
• Keep a central record of all HH Global’s legal entities and ensure corporate information is well
• organized and made available to business stakeholders in an efficient manner
• Maintaining and updating company entity management software
• Develop new and more efficient workflows

Knowledge, Skills + Experience

• Law degree or formal Company Secretary qualification in the UK or equivalent qualification in another jurisdiction
• Prior experience with international corporate administration or company secretarial management
• Strong knowledge and understanding of company law and underlying principles
• Internationally minded; able to apply corporate law principles across different jurisdictions
• Excellent English communication skills; additional languages an advantage
• Experience in maintaining and updating company entity management software such as GEMS
• Self-motivated, able to multitask, prioritise and work accurately
• Meticulous attention to detail and passion for compliance work
• Able to build strong working relationships with stakeholders at various levels
• Professional and inspires confidence with people
• Confident in verbal and written communication
• Creative but practical approach to problem solving
• Able to confidently influence individuals when required
• Flexible and capable of working with multiple projects at the same time
• Confident, tenacious, resilient and enthusiastic
• PC literate, comfortable using Word, Excel and PowerPoint