LOGISTICS ADMINISTRATOR

Key Responsibilities / IMPLANT WITHIN MANOR ROYAL CRAWLEY

SAP and Documentation Management

• Create commercial invoices in SAP (SR) based on order management inputs in delivery notes
• Generate invoices in SAP from STRs
• Maintain and update toolkit paperwork with accurate commodity codes and commercial invoice details
• Keep classification sheet updated with newly obtained commodity codes

Shipping and Freight Coordination

• Book courier shipments in line with customer shipping crib requirements
• Arrange airfreight bookings as per customer crib instructions
• Request quotes for ad-hoc shipments and full builds; cross-check costs with benchmark pricing
• Action AOG (Aircraft on Ground) shipments promptly and efficiently

Import/Export Processes

• Create and issue import clearance instructions, ensuring correct assignment of SR/PO and commodity code determination
• Update the export register with proof of delivery (PODs), airway bills (AWBs), and other relevant documents
• Maintain daily updates of the import register

Communication and Cross-Functional Support

• Manage the logistics inbox daily, ensuring timely responses and actions
• Collaborate with internal teams to advise on optimal shipping methods and cost-effective solutions
• Handle daily queries and general administrative tasks related to logistics

Monitoring and Reporting

• Review logistics-related Jira tickets weekly and follow up on pending actions
• Monitor the pack and dispatch listing of shipments, ensuring alignment with inbox and physical stock movements

Key Skills & Experience

• Proven experience in logistics, shipping coordination, or supply chain administration
• Strong knowledge of SAP (specifically SR, STR, and delivery note processing)
• Familiarity with international shipping processes, including airfreight and courier services
• Understanding of import/export compliance and documentation
• Excellent attention to detail and organisational skills
• Strong communication skills and ability to work cross-functionally
• Comfortable managing multiple priorities in a dynamic environment
• Proficient in Microsoft Office (Excel, Outlook, etc.)

Desirable

• Experience working with Jira ticketing systems
• Knowledge of commodity codes and customs regulations
• Exposure to AOG processes and time-critical shipments